How I Use Todoist, 2021 Edition: Recurring Tasks


Image by Alexander Franke from Pixabay

This, right here, is why I use a to-do list app and not a pen and paper.

We all have tasks that need to be done every day, every week, every other month, or whatever. Some prefer to use a calendar for this, but I find that I never spend that much time in my calendar. I can’t rely on it.

So I use recurring tasks in Todoist every single day:

I wanted to take a screenshot of all my recurring tasks, but there are so many that I couldn’t squeeze them all in.

So let’s break them down by frequency to see the different kinds of tasks I incorporate into Todoist using the recurring tasks feature.

Every Day Tasks

  • Any consistent work for clients, like daily blog posts
  • Working out
  • Writing and publishing a blog post
  • Checking my paper trades
  • Sauna sessions
  • Editing my Ben Riley book
  • Writing for Hardwick
  • My Start Up and End of Day Review routines
  • Flossing
  • Foam rolling or massaging
  • Take Vitamin D
  • Running through a guitar lesson

Every Week Tasks

  • Bake bread
  • Creating a meal plan for the week
  • Back up my media server
  • Writing an email for my subscribers
  • Balance my business budget
  • Taking dumpsters to the curb
  • Clean my son’s fish tank
  • Fill the water softener
  • Batch prep meals

Occasional Tasks

  • Replace water filters
  • Schedule appointments
  • Send invoices

Do you see how quickly some of these things can be forgotten?

With Todoist up every day, these things don’t get lost. Plus, it’s flexible. I can schedule a task to be every other Tuesday starting March 2nd through August 10th, and it will set it up. I can use reminder notifications to have them pop up on my phone, if necessary (like taking out the dumpsters every week – I get a ping on my phone on Thursday nights after my kids go to bed, so I don’t forget).

It’s such a simple feature, but it works very well with Todoist, so I use it as much as possible.

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Written by Tom Meitner, your favorite author. That's why you're here, right?